Create New Burst

Bursts can be set up and managed using a single, consolidated editor. Users can select an arbitrary set of Elements; e.g., Reports, Metrics;  designate recipients, and schedule delivery based on a user-defined Notification Schedule, all through a single editor.

Bursting functionality also allows for large-scale External Report distribution. Applying a User Map (with the appropriate mapping of Users to Filters) allows a single Burst to be the source for hundreds (or thousands) of User-specific emails. This means that each User (or Group) will receive targeted content based on their needs. See how to apply these new filters in the Setting Filter Defaults on Burst Editor section of Pre-filtering BI tools (External Reports).

Table of contents:

Content Tab

Access +New > Burst

1. Content Field

Three options are available for adding content to a Burst:

  1. Add separate Selected Tiles
  2. One or more Folders including all elements contained in them
  3. One or more Favorite Folders including all elements contained in them
1.1. Selected Tiles
  1. Name: Provide a descriptive name to your Burst, since it is going to be used as an email header once notifications are sent
  2. [ + Add tiles] and in the opened pop-up activate check boxes near the elements that are supposed to be included into the Burst
  3. [+ Add selected]

NOTE: You can filter the list of tiles by entering keywords into the Filter results field or selecting a specific Folder or Category in the Filter by dropdown menu.

1.2. Folder
  1. Name: Provide a descriptive name to your Burst, since it is going to be used as an email header once notifications are sent
  2. Click Select Folder to open the pop-up screen
    • Admin Users will have choice of all Shared Folders created, not just the ones that are shared with the Admin User
  3. Find the necessary Folder in the list and click its title to add all its contents to the Burst
1.3. Favorites

Select your content by adding elements from your Favorites folders:

  1. Name: Provide a descriptive name to your Burst, since it is going to be used as an email header once notifications are sent
  2. Send as: Define whether each of the Favorite Folders that you are going to include in this Burst should be sent in "individual emails" or all of them should be sent as "a single large email"
  3. [+ Add Favorite] and in the opened pop-up choose which of the favorites are supposed to be included in the Burst.
  4. [+ Add selected].

Elements that are actually seen in each Burst email are subject to the Security Rules for each recipient

2. Schedule Field

The Schedule field allows to define how frequently the Metric Insights system distributes the Burst to the Users.

  1. It is possible to select an existing Schedule from the dropdown menu
  2. Click Add New Schedule to create a new a new Schedule
  3. Click Edit Schedule to change settings of the Schedule chosen in the dropdown menu

2.1. Editing the Schedule

  1. Frequency: Define how often the User receives the Burst
    • Every few minutes: Insert the number of minutes in the Send every field
    • Hourly: Enter the number of hours in the Send every field
    • on certain days of the week: Activate the checkboxes above the necessary days of the week and select time in the All times are in ... timezone field. It is possible to select several days and several times
    • on certain days of the month: Select days of the month in the At date
    • menu and time in the At time dropdowns. It is possible to select several days and several times
    • on certain days of the fiscal month: Select days of the fiscal month in the At date dropdown menu and time in the At time dropdowns. It is possible to select several days and several times
  2. Schedule name: It is created automatically but can be changed here

Not every Burst can be updated every few minutes or hourly. Such a frequent update will sufficiently load the system. It is strongly recommended to choose to update the Burst not more often than once a day.

3. Send Burst via Field

The Burst can be distributed via several different channels. For more information about each of them refer to the following articles:

Customize Tab

  1. Email Template: Default Burst's email template is "Burst - Any Image Size"; it was designed as a standard and flexible solution. You are free to add your custom template to a Burst by:
    1. First, adding it to Admin > Email Templates;
    2. Then choosing it from this dropdown list.
  2. Email Subject Line: Default Subject line is "<Burst name> for <current date>", but you can enter any Subject line that you wish.
  3. Custom Header / Custom Footer: Clicking on either field will open a Text box for input. You can choose to include arbitrary text into custom fields and have that shown up as a header, footer, or both in the Burst email.
  4. Render Overlays on Burst Images:   
  5. Send only what's been updated since last email:  Prevents the Bursting of old content by only sending those elements that have been updated since last time this Burst was sent.  (Note: Only Sharepoint / Local File External Content, Metrics, and Data Set Reports are effected by this flag. Other element types are always included.)
  6. Do not send Burst to user if an image is missing for any included Tile: Prevents sending the Burst if any of the images, collected for the External Report or attached as a file for the External Content, is missing. This feature is available for the Email delivery only
  7. Include PPT document:  If you select "yes",
  8. Append date/time to files: The date and time showing  time the Burst was sent will be appended to all attached files
  9. [6.2] You can now track the engagement of your Bursts
  10. [6.2] Detailed error messaging is available in newer versions (Request Email with Errors Encountered When generating Bursts)
    • Selecting this options will open a field allowing input of Email address

Subscriptions Tab

Three options are available for subscribing Users to a Burst:

  1. Based on a previously setup User Map
  2. By Groups and/or Individual Users
  3. Based on Folders displayed on Users Homepage
1. Subscriptions via a User Map

For instructions on creating a User Map see Create a User Map.

  1. Enable the Set Subscribers via User Map and select the User Map in the dropdown menu
  2. [Save]

Users Subscribed and/or Groups Subscribed grids will populate with contents from User Map.

2. Subscriptions by Groups or Individual Users
  1. [+ Add Groups] to add Groups of users to the distribution list
  2. Send to Burst Owner: Activate the checkbox if you want to send the burst to yourself
  3. Subscribed: To add users one by one, activate the corresponding toggle switches. You can use filters at the upper right corner above the table to find Users by Name or Group.
3. Subscriptions via Folders  

This option is available only if you select "Folder" in the Content field of Content tab.

  1. Activate the Subscribe everyone who has <folder> on their homepage toggle to remove all other Subscription options
  2. [Save] to see table displaying subscribed Users

Enable the Burst

  1. [Save & Enable]
  2. [Send now] to check the distribution
  3. Detailed log of all Burst distributions is stored in Run History tab

Once enabled, the Report Burst will run on the schedule you set up.

Check the Burst Distribution

My Notification: Formatting Test - Google Chrome

This option allows you to setup Bursts for others and then verify exactly what these Users will receive. Open the Burst for dropdown and select a Subscriber other than yourself. You will receive the Burst immediately, tailored for the selected Viewer - the system will apply any User maps, Security Privileges and Permissions, as well as any Bookmarks set for that User. Note that the default is to send you the Burst based on your personal settings.