Access Request Security (6.2.1 and beyond)

The User Access Requests list page shows all pending elements to which individual Users have requested Permission to Access.  This page is visible to all Admins and Power Users.  In 6.2.1, Security has been added to this feature.  Power Users may grant access:

  • To a tile:  only if he/she has Edit Access to the element
  • To an element and all Dimensions;  only if he/she has Edit Access to the element  AND to its Dimension
  • To the Category to which the element belongs:  only if he/she has Edit Access to the element, its Dimension if any, and to the Category

The path to reach this list page varies :

  • Admins:  Admin > Users & Groups > Requests tab
    • Admin has a control that filters by All, Accepted, Rejected, Pending Requests
  • Power Users:   Admin > User Access Requests entry
    • Power User only sees Pending Requests

In Release 6.21, a new setting on the Admin Editor allows Admins to turn on/off whether or not to receive Access Request emails.  See this article for more information.

User Access Requests

 

Admins can approve any request.  Power Users can only grant View Access to elements to which they already have Edit Access.  Power Users only see Pending Requests.

  1. If a Power User accesses this list page, as the Legend indicates, those elements to which the User does not have Edit Access are shown in red font.
  2. Click the checkmark to open the approval popup for the selected row
  3. Grant View Access by selecting  one of the two or three options presented:
    1. Share tile <Dimension Value> | <element Name>:  The selected user:
      1. Sees tile itself  accessed from its Category that is displayed on the user's Home Page
      2. Receives Permission to this Dimension Value for any element dimensioned by this Dimension Value
        1. On the User Editor, Admin:
          1. Sees the Dimension and the one related Dimension Value on the Dimension Tab
          2. Does not see the Category on the Element Tab
          3. Sees the Element in the Element tab
    2. Share element <element name>:  The selected User:
      1. Sees all tiles for the element; i.e., all Dimension Values
      2. Receives Dimension and all Dimension Value access to any other elements using this Dimension, All Values
      3. On the User Editor, Admin:
        1. Sees the Dimension and all Dimension Values on the Dimension Tab
        2. Does not see the Category on the Element Tab
        3. Sees the Element in the Element tab and  the Element with all Dimension Values in the Comprehensive grid
    3. Share category <category name>:  The selected User:
      1. Can View all elements in the Category, including all elements Dimensioned by the same Dimension as the selected element
      2. Can View any element dimensioned by the same Dimension as the selected element as long as the user has View Access to the element
      3. On the User Editor, Admin:
        1. Sees the Dimension and all Dimension Values on the Dimension Tab
        2. Sees the Category on the Element Tab
        3. Sees the Element in the Element tab and  the Element with all Dimension Values in the Comprehensive grid
  4. [Share]