Publishing Workflow Security

In Release 6.3.0, a new feature "Create Publishing Workflow" was implemented.  In order to participate in this feature, a Power User must have this Privilege.  A Publishing Workflow is an object designed to define the processes to support Data Governance of elements with a Category.

There is no "Extended Security" Privilege related to Publishing Workflows; as a result, a Power User that created a Workflow or with Edit Access to it can only assign object Permissions to Groups to which the Power User belongs or has Edit Access and individual Power User members of those Groups.

The "Create Publishing Workflow" Privilege has the following attributes:

  1. Type:  Standalone
  2. Grouping:  Data Governance
  3. Assign to: Power Users and Groups only
  4. Description:  "Allows a Power User to define and manage a Publishing Workflow for use in Data Governance"
  5. Processing:  
    • A Power User with this Privilege can:
      • See a "Content Workflows" entry in the user's Content Menu and, through it, access an Editor via its active Name link
      • Create a new Publishing Workflow
      • Use the Permissions button to grant Permissions to Edit a Workflow to which the user has Edit Access to Groups to which the user belongs or has Edit Access and to individual Power Users who are members of these Groups
      • Edit the Workflow on its Editor
      • Add Categories to the Workflow if the Power User has View or Edit Access to the Category

The Publishing Workflow's processes are managed through designated Groups.  See this Article to understand the relationships between Groups, Power Users and Categories within this feature's processes.

Admins may designate whether or not this Priviilege is used in a given instance by clicking the Edit icon on its entry in the grid on the Privileges List Page.

1. Assign the Privilege

Admins: Admin  > Users & Groups > Group or User name link > Info tab

Power User:  Admin > Groups > Group name link > Info tab

  1. Click [+Privilege to Group (or User)]
  2. (Optional) Query on "Publishing Workflow"
  3. (Optional) Select Grouping:  Data Governance
  4. Select the Privilege

[Save]

2. Grant Permissions to the object

Content menu > Publishing Workflows > active Name link > Editor > Permissions button

  1. Click [+ Group Edit Access to Publishing Workflow]
    • On the popup, select a Group
      • Power Users:  any Group to which the user belongs or to which user has Edit Access
      • Admins:  select any Group
      • [Save]
    • Repeat if necessary
  2. Click [+ User Edit Access to Publishing Workflow]
    • On the popup, select a User
      • Power Users:  Any Power User that is a member of  Groups to which the user belongs or to which the user has Edit Access
      • Admins:  select any Power User
    • [Save]
    • Repeat if necessary

[Close]